Conditions of Hire

  • A non-refundable deposit of 10% of estimated fees is to be sent with booking form.
  • A bond may be required for events to cover any damage to facilities (clubrooms, XC course etc.) and will be returned after a satisfactory inspection by the Oxley Recreation Reserve Committee of Management. The value of the bond will be negotiated with the hirer prior to hire.
  • Please note that hirers must have their own public liability insurance.
  • Casual hirers without insurance will incur extra fees for insurance cover and must have “Party Safe” approval from the Police.
  • The Reserve and facilities must be left in a clean and tidy manner. The hirer is responsible for the cleaning of the pavilion and toilets prior to and after use. A guide to cleaning required is posted in the clubrooms and toilet block.
  • Bookings are not confirmed until Booking Form, Insurance details and deposit are received by Oxley Recreation Reserve Committee of Management.
  • Forms must be received at least 28 days before date of hire.
  • Payment of fees to be received 7 days PRIOR to use.

Cleaning of Facilities


  • Clean surfaces (benches, sink, splash backs etc.)
  • Empty bins and replace liners
  • Close windows and servery rollers, lock outside door
  • Leave fridge doors open
  • Sweep and mop floor
  • Turn off lights and power points
  • Close middle door


  • Sweep floors and mop if needed
  • Turn off heaters, air conditioning, power points and lights
  • Tidy tables and chairs
  • Close and lock all windows and doors


  • Clean and disinfect toilets
  • Check showers and lean mats on wall
  • Sweep and mop floors
  • Empty rubbish bins and replace liners
  • Turn off all lights and lock doors


  • Pick up rubbish and put in bins
  • Make sure that all taps are turned off
  • Line up rubbish bins for collection
  • Arena must be harrowed after use

For further information or bookings please contact

The Booking Officer Trina Bellingham

Oxley Recreation Reserve C.o.M.

C/o Post Office Oxley Vic. 3678

Ph 0408 171 382

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